Our Services

Syncopate is a full service association management and meeting & event planning firm located in Northern Virginia. We provide the following services, and most anything else to help you and your organization reach success.

Meeting & Event Planning

This is our passion. We love taking the intricacies  of meetings off your plate, allowing you to concentrate on your message and your customers.

Association Management Services

Our work with associations in the conference industry has led us quite naturally to helping our clients in other ways. The staff at Syncopate has a wealth of knowledge about managing people and projects

Organizational Performance

When you think about traveling, you usually create a plan to get to your destination, in the most efficient way.  Well, organizations are no different. We are here to get you to the next step, every time.

Meeting & Planning Services

  • Site Selection
  • Venue Contracting
  • Meeting Theme Design
  • Marketing
  • Speaker Selection
  • Entertainment
  • Food & Beverage
  • Audio/Visual
  • Stage Design
  • Exhibit Sales
  • Sponsorship Sales
  • Budget Creation & Reconciliation
  • Attendee Materials
  • Continuing Education
  • Event Decoration
  • Graphic Design
  • Web Design
  • On-Site Management
  • Meeting Specifications
  • Post-event Management/ Reconciliation
  • & More!

At Syncopate Meetings & Events, LLC we know that you are busy running your business, managing your association, selling your products.  By tapping into the resources at Syncopate, you will be able to focus on your area of expertise leaving the details of your event to us.  We can handle all aspects of your meeting from venue selection and contracting to post event reporting and evaluations.  The most important aspects of any event is the content:  the message presented at a meeting, the face time with your audience/guests at a gala, the training opportunity at a corporate retreat.  By working closely with your staff, the planners at Syncopate will handle the time consuming details and allow you to concentrate on what’s important.  When you outsource the planning to a company that specializes in the minutiae of meetings you free up your staff’s valuable time and talents to concentrate on their own responsibilities.  Already have an internal meeting planner?  No problem.  We always custom fit our services to your needs, and to support existing planning resources  The planners at Syncopate will work to become a strategic partner with your staff in whatever capacity you need.

Association Management

Through years of experience with associations and non-profits in all fields, the staff at Syncopate has a wealth of knowledge about managing people and projects. Interested in taking your organization to the next level? Syncopate can help! We provide the training, professional staff, administrative support, office space, technology, and equipment you need to operate efficiently. Management services include:

  • Brick and Mortar headquarters
  • Membership and Public communications
  • Membership campaigns/renewals
  • Public and media relations
  • Marketing and branding
  • Logistics for conferences, board meetings, board retreats etc
  • Executive search
  • Strategic planning
  • Board/Leadership training

Organizational Performance

When you think about traveling, you usually create a plan to get to your destination, in the most efficient way. Well, organizations are no different. They need a plan, too, in order to move forward. And it’s not really the “organization;” it’s the people within the organization. They need a destination to head towards, so that they are all moving in the right direction, supporting the end goal.

Let us work with you to create a plan that gets you where you want to be. Our simple process creates an organizational plan in no time, and then helps you implement it. Think about it in three steps:

We use this easy approach whether we’re helping you create a business plan, a marketing plan, an information technology plan or a strategic plan. Then, we help you think about what sort of metrics will evaluate your progress, and how to keep your organization on track to get there.

We can also delve deeper into any one of these areas. For example, is your use of technology the most efficient it can be? Are you paying too much (or too little) for what you get? Need to figure out how to increase membership? Estimate revenues and expenses? Identify your constituents’ needs? Tough questions require tough help, but it doesn’t have to be hard.

And, finally, once you’ve developed your plan, the next step is to communicate it to your organization. But, does the idea of some sort of one-day classroom training event leave you feeling dull and lifeless? Let us make a fun, but compelling, event that stresses your vision and goals for the organization that will leave people feeling energized when they leave. But be ready! People are now going to be jazzed to see what you do next!

With our help, you’ll build your internal capacity to continue the work long after we leave. Or, if you like, you can set up a longer-term relationship where we assist you periodically to make sure things are running smoothly, are updated as necessary and are adjusted for what’s new in the future.